Digital filing provides a system that can consolidate and backup important documents like receipts, business cards, and letters of communication within a company. Electronic record keeping allows for workers to get the information that they need without being on site, which can reduce the overhead costs that small organizations face. Whether you need a laptop scanners, portable scanners, or a business card scanner, it is imperative that you choose the proper digital filing system so that you can get the most out of the tools that you incorporate into your electronic record keeping. Some of the most popular forms of digital filing system are those that are based on cloud architecture.
In a recent survey by SandHill, 50 percent of respondents reported that business agility was the main reason that they decided to adopt cloud applications. In 2013, Gartner estimates that the cloud market will be worth $150B. A digital filing system that uses the cloud can be an excellent tool to incorporate into your network because your staff members will be able to get access to the records that they need to see with just a device that can connect to the Internet and a login to a system where these records are kept.
A digital filing system will also allow your team to update records from a greater variety of locations. For example, if you have certain people that are out on the road attending a conference or meeting, they can use a scanner to upload files to the digital filing system so that other people at the company that are not in attendance will still be able to peruse the documents that were given out. This means that your professionals can have more information that they can use in order to accomplish their job responsibilities more effectively.
A digital filing system can also be a great way to store contact information from business cards. It is very common for people in certain job positions and industries to become overwhelmed by the amount of business cards that they collect. With a business card scanner you can make sure that this contact information is kept organized. There are two types of business card scanners: the kind that take a snapshot of the card and the kind that arrange information that is found on the card. Whether you need it to organize business cards or important informational tools, a digital filing system can be a huge asset to your business.